ENSURE YOUR PROJECT STAYS ON TRACK. HERE’S A WEEKLY CHECKLIST FOR ALL PROJECT MANAGER’S TO USE:Check your Project’s scope
Refresh your memory about your project’s goals and boundaries. In particular, make sure you have a clear picture of what the desired results should be at this point relative to deliverables, schedule costs, quality, and so on.Check your deliverables
Analyse the status of each project deliverable. Are they evolving as planned? If appropriate:
- Locate lists of quality criteria that may be applied to inspect the quality and completeness of the deliverables at this stage of the project.
- Check contractors’ proposals or contracts to make sure you know what they should be supplying at this point.
- Inspect all project deliverables.
Check your schedule
- Decide whether to accept inspected deliverables or to require rework.
Examine your milestones, key dates, and critical path. Are you where you need to be?Analyse variances by comparing ‘estimated’ to ‘actual’
- Are activities taking longer than planned? (Are you exceeding estimates of duration?)
- Are you using more resource hours than you planned?
- Are your actual costs exceeding your estimated costs?
- If minor variances are discovered (variances that can be resolved easily without changing the plan or scope), then resolve them.
Address scope changes
- If major variances are discovered (variances that change the scope or constitute significant project issues), then handle them as described in the steps below.
- Identify changes in scope (changes in deliverables, schedule, costs, etc).
List, track, and try to resolve open issues
- Handle scope changes, if necessary.
- Make a list of all the unresolved issues. Or;
Revisit potential project risks
- Revisit the list of open issues from the last inspection period and try to resolve them
- Locate the risk management plan, if one has been created.
Report project status
- Note particularly whether any of the ongoing events or upcoming events are identified in the risk management plan as particularly vulnerable to risk.
- After completing the checks above, if you haven’t already done so, talk to your team members and determine their perspective on project status.
Drive for close-out of activities and sign-off of deliverables as appropriate
- Create and circulate a project status report
- Ask yourself, ‘what activities can I lose out? Which deliverables can I get formally approved and signed off?’
- Prepare and get signatures on sign off forms as appropriate
- Create a list of lessons learned
Complete appropriate evaluation checklists
- Create a list of lessons learned that describes the ways subsequent project activities must be modified in order to prevent the difficulties encountered up to this point.
Complete evaluation checklists, if applicable, and file them as part of the official project records.Taken from 20:20 Project Management – How to deliver on Time, on budget and on Spec -written by Tony Marks CEO of 20|20 Business Insight.Buy 20:20 Project Management, how to deliver on time, on budget and on spec
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